1. HSE Team Administrator
Department: HSE
Location: Sumgait
JOB DUTIES
• Supports the SOCAR Polymer HSE Manager in the administration of health, safety, environment regulatory and risk for site project delivery at SOCAR Polymer factory;
• Provides service support to SOCAR Polymer HSE Manager and Project health, safety and environmental performance, drawing on Traction data and trends related to SOCAR Polymer Facilities;
• Ensures the management of incident register and Monthly/Weekly HSE reports;
• Enters data into traction as required;
• Manages site inspections program;
• Supports SOCAR Polymer HSE Manager in the completion of action tracking with contractor;
• Provides administrative support PMT Training programs;
• Provide technical and office administration support to the PMT;
• General Administration – print hand-out of various docs for team members, contact lists, posting calendars and schedules;
• Providing communications via copying and maintaining HSE notice board, posters printing and distribution
• HSE Stock – reviewing, checking, archiving folders and storing various items, register maintaining and regular update;
• Post and Mail – maintaining Delivered Items, tracking the delivery; Arrange courier packages and outgoing HSE mail as requested;
• Printing – as requested. Ensuring good housekeeping around printer, removing unnecessary papers and faxes/letters left;
• Supports SOCAR Polymer HSE Manager in monitoring and reporting status related to actions from audits, inspections, safety observations and risk assessments to completion;
• Participate in weekly and monthly Company / Contractor Safety Meeting as required;
• Report unsafe acts and unsafe conditions using the site behavioral safety program and notify Line Management;
• Support SOCAR Polymer HSE Manager in the administration of the SOCAR Polymer Annual Action Plan;
• Administer as instructed by the SOCAR Polymer HSE Manager the daily activities the site HSE team in compliance with SOCAR Polymer Annual Action Plan;
• Comply with annual personal targets as agreed with SOCAR Polymer HSE Manager;
• Strictly follow instructions from his / her line Supervisor.
REQUIREMENTS
Functional
• Ability to develop and implement HSE records (Inspection reports, RTC, TRA);
• Previous Health & Safety administrative experience in the chemical or oil and gas industry;
• Translation background;
• Recognised Administrative Qualification;
• HSE Qualifications/Training preferred;
• PC Skills in Word, Excel, PowerPoint;
• Physical fit to access office-based work locations.
Behavioral
• Ability to perform effectively in a team environment, inclusive of demonstrating collaborative, cooperative, flexible, adaptable, respectful, and tactful personal characteristics;
• Excellent work and personal ethics that include trustworthiness, commitment, and empathy;
• Confident, creative, and energetic approach to addressing all administrative related issues.
Education and experience
• 3 Years’ experience in HSE Administration with projects Management experience;
• Good understanding of MS Word, Excel and PowerPoint;
• Hands on Experience of developing and operating spread sheets;
• Capable of undertaking statistical data analysis;
• Ability to organize and plan HSE activities;
• Awareness of HSE regulatory requirements of Azerbaijan;
• Competent in effectively communicating in Azerbaijani and English, both verbal and written;
• Russian Language Skills preferred.
2. Senior Reporting Specialist
Department: Accounting
Location: Baku
JOB DUTIES
• Preparing monthly, quarterly and annual financial statements (standalone and consolidated);
• Providing reliable monthly accounting data to Controlling;
• Performing analytical procedures on Balance Sheet and P&L on monthly basis;
• Supporting the preparation of the statutory financial statements;
• Suggesting accounting treatments for new transactions and preparing accounting memos;
• Preparing IFRS accounting entries in the context of monthly and annual financial closing in the system;
• Supporting ERP technical team in IFRS report design in the system;
• Liaising with external auditors;
• Other daily tasks as assigned.
REQUIREMENTS
Functional
• IFRS technical expertise is mandatory;
• ERP literate (experience in SAP will be an asset);
• Proficient with MS Office, especially MS Excel.
Behavioral
• Able to communicate with all levels of the organization in a professional manner;
• Able to work independently and as part of a team;
• Able to meet deadlines and work well under pressure.
Education and experience
• University degree in Accounting and Finance, a relevant master’s degree will be highly appreciated;
• ACCA/CIMA professional qualification is a must;
• Minimum 5 years of relevant experience in Production industry and/or in a Big4 firm;
• Advanced knowledge of Azerbaijani and English, Russian is an asset.
3. Receptionist
Department: Executive Office/Public Relations
Location: Baku
JOB DUTIES
• Greet visitors appropriately;
• Determine visitor needs in a professional manner;
• Maintain visitor register, direct visitors to correct person;
• Answer and address incoming phone calls in a timely and polite manner;
• Deal with queries and provide correct information, forward calls to appropriate person;
• Take and deliver messages accurately and completely;
• Sort and distribute incoming mail;
• Prepare outgoing mail for pick-up or courier, organize courier deliveries;
• Photocopy and collate documents;
• Fax documents;
• File documents accurately;
• Book meeting room and inform participants, set up meeting room with necessary stationary and equipment;
• Prepare correspondence and documents;
• Update contacts databases;
• Schedule and follow up on appointments;
• Coordinate translation requests and follow-up services after delivery.
REQUIREMENTS
Functional
• Organizational and planning skills;
• Communication skills;
• Customer service orientation;
• Attention to detail;
• Information management;
• Problem solving.
Behavioral
• Able to communicate in a professional manner;
• Able to work independently and as part of a team;
• Able to work well under pressure.
Education and experience
• High school diploma;
• Minimum 1 year of prior relevant work experience;
• Knowledge of administrative and clerical procedures;
• Knowledge of computers and relevant software application;
• Knowledge of customer service principles and practices;
• Keyboard skills;
• Ability to work a switchboard;
• Fluency in Azerbaijani and English, Russian is an asset.
APPLICATION PROCEDURE
Interested candidates should submit CV’s to [email protected] and indicate the position applying for in the Subject line.
The above vacancy is addressed to nationals of Azerbaijan or with permanent residency in Azerbaijan. All eligible applications for the advertised post will be assessed and given equal opportunities.
Application closing date: January 23, 2019
