POSITION: Accounts Payable Accountant
Department: Accounting Department
SPECIFIC DUTIES AND RESPONSIBILITY
a) Compares and controls suppliers’ invoices credit notes with all documents related to the purchase (Purchase Order/Request, delivery notes and receiving reports).
b) Ensures that the purchases were authorized and that all documents are approved signed by the concerned officers.
c) Ensures that the receiving procedures for suppliers were followed and invoices for services rendered are signed by the department head concerned and duly approved by the management.
d) Controls the arithmetic accuracy of all invoices other taxes percentages.
e) Is in charge of checking the numerical sequence of the receiving reports.
f) Checks that the correct accounts allocation of the different expenses are indicated in each invoice.
g) Prepares the payment of suppliers invoices according to credit terms and presents it to the Controller for Signature.
h) Reconciles on going the statements from supplier against invoices and solves all discrepancies by contacting the supplier and the concerned departments of the hotel.
i) Files the invoices to be paid in order to facilitate the research of documents.
j) At month’s end verifies with the cost control that the total purchases of goods (food, beverages and others) tailored with the invoices amounts are entered and posted in the subsidiary ledger. Any discrepancy has to be solved before the closing of the month.
k) Controls and verifies accounts for the general cashier’s petty cash reimbursements ensuring that all documents are properly filled in and approved.
l) Performs price comparisons regularly and advices his/her supervisor immediately if big discrepancies arise.
m) Prepares all necessary documents for payment of VAT ensuring that the tax legislation is being properly followed.
n) Reviews month end subsidiary ledger’s trial balance of suppliers and make corrections as required after ensuring that it balances with the General Ledger.
o) Reviews with the cost controller, purchasing department all open purchase orders at month’s end.
p) Prepares liquidation of files for imported merchandise, ensuring that costs are properly recorded and that all expenses (suppliers invoice, Custom Duties, transportation costs) are required.
q) Maintaining the necessary EDP back ups at least in a monthly basis.
r) Investigates all invoices received without purchase order and notifies his/her supervisor the findings for further action.
s) Performs any other duties as required.
E-mail: [email protected]
