JOB TITLE: Income Auditor
DEPARTMENT: Accounting Department
FUNCTION LEVEL: Level 3
SUPERVISION RECEIVED FROM:
– Disciplinary
Financial Controller
– Support Senior Accountant
SUBSTITUTION BY: Night Auditor
SUBORDINATES:
OVERALL RESPONSIBILITY
Verifies and ascertains that all revenues of the Hotel have been properly controlled and accounted in order that the work of the Night auditor and The Restaurant Auditor has been correctly performed and that the cash received and reported by the General Cashier ties in with the reports submitted independently by the related departments.
SPECIFIC DUTIES AND RESPONSIBILITY
a) Ascertains that the work of the Night Auditor and Restaurant Auditor has been properly done and makes a complete verification of all departmental sales records, verifying that they are correctly noted in the night report.
b) Investigates the discrepancies and corrects the deficiencies indicated by the Night Staff in the Log Book.
c) Makes sure that the “Daily Report” and “ Daily Covers Report” are issued and routed to all concerned.
d) Examines the list of arrivals to see if the room rates are correctly assigned, checks if room rates changes were daily approved and applied, prepares a discrepancy report by comparing the housekeeper room status to the rooms charged in order to discover among other irregularities: Skippers, empty rooms blocked for sales, room sold but not reported.
e) Ensures that the POS System reported figures ties in with the Front Office EDP System or that the discrepancies were determined and listed for subsequent correction.
f) Verifies that all banquets have been properly reported by comparing the function sheet with the invoices made.
g) Ascertains that no restaurant checks or front office invoices are missing by controlling the numerical sequence report.
h) Screens the invoices to see if no manual erasures were made and scrutinizes that tips added by guests appear to be bonfire and daily paid to the waiters concerned.
i) Prepares or verifies that the already prepared list for “Entertainment” is controlled and daily signed by the Controller and sent to General Manager.
j) Verifies that the Officers Checks meals and recapitulation are handled properly and sent to Cost Control for filing and cost calculations.
k) Ensures that the telephone and fax “House Calls” are daily registered and that no abuses occur, that monthly reports for telephone house calls are routed to the Controller.
l) Verifies and controls all paid out vouchers and ascertains that they are bona fide approved and properly documented.
m) Ascertains, that allowances and rebates are correct, justified and daily approved by the Controller and the General Manager.
n) Verifies with “the Credit Department ” that the total amount of transfer of guest bills, banquet charges, credit cards and payments are in agreement with the Night Auditor Report.
o) Prepares journal vouchers for income and rebates (guest and house use).
p) Controls the high balances in guest ledger and takes appropriate action where needed.
q) Completes the daily General Cashier reports controlling also receipt of checks or cash by the General Cashier.
r) Controls the bank deposit slip before sending it attached with the general cashier report to the Controller for signature.
s) Controls that appropriate booking is done for all hotel revenue.
t) Checks sport center membership dues and payments on a monthly basis.
u) Follows up on advanced payment for banquets and the proper credit for customers.
v) Explains and provides all needed documentation to officials during tax inspections.
w) Prepares employee’s consumption’s accounts to be deducted from payroll.
x) Keeps track of blank invoices stocks for reorder.
y) Communicates with System Manager on eventual E.D.P. Problems.
z) Ensures that the persons concerned do all month end adjustments, charges and invoices to third parties.
aa) Performs all other duties assigned to him/her.
MISCELLANEOUS
a) The Income Auditor is familiar with Movenpick philosophy, the corporate and the Hotel personnel policy and shall propagate the relevant aspects accordingly.
b) His professional activities and attitudes shall always be guided by the principles and layouts as defined in the business plan.
c) His leadership reflects always an environmentally oriented management, motivating ecological thinking and performance from the employees, suppliers and authorities.
E-mail: [email protected]
