DIRECTION : Finance
DIVISION : Finance

JOB TITLE (JOB HOLDER): Accountant

SITUATION IN ORGANIZATION:

Position to report : Finance Controller
Present job holder : new recruitment

JOB DIMENSIONS / CONTEXT:

– Ensure adherence to legal and contractual accounting standards
– Follow Finance Controller’s advice on general accounting and Company accounting book keeping
– Participate in the implementation of accounting procedures and tools
– Take into account any accounting changes

ACTIVITIES / ACCOUNTABILITIES:

– Single entry point for all invoice logging and posting (after approval), checking values and vendor master-data
– Posting of petty cash movements after approval from Finance Controller
– Posting monthly statements after approval from Finance Controller
– Preparation of UNISOL payment batches including Themis and manual payment orders
– Posting and matching of bank statements and reconciliation with ledgers
– Analysis of general ledger accounts, such as: suspense accounts, accounts payable, accounts receivable and take proper
action to solve outstanding items
– Bank reconciliation
– Responsible / co-responsible for a number accounting related internal Sarbanes-Oxley controls
– Archiving invoices, ledgers and other document related to accounting
– Keeping contracts register up to date by organizing related information flow
– Reconciliation of general investments between accounting and users
– Coordination with Themis technical group
– Other or ad hoc tasks requested by the Finance Controller (as long as not in conflict with segregation of duties)

Control methods, tools and procedures:
– Participate in tools and procedures improvement
– Apply regulatory changes; ensure their integration with tools and procedures
– Identify the necessary evolutions of procedures and tools
– Discussion contact for other services within the finance function on specific issues

Accounts Payable:
Invoice Management Process:
– Daily follow up of IMP scanning in Cockpit and necessary workflow to concerned Department
– Validate and post down payment invoices with bank guarantee as per PO conditions
– Post invoices / credit notes on daily basis with GR / SES
– Verify and post invoices with inbound delivery
– Coordinate with de-centralized buyers / buyers for call off / SES approval to pay invoices on due date
– Coordinate with buyers / suppliers to sort out discrepancy of items, to pay pending invoices
– Prepare and analyze the weekly IMP report and follow up for over-due invoices

Accounts – UNISUP and other activities:
– Manage bank accounts update to get formal letter from suppliers as per procedure and validate
– Coordinate with Treasury for monthly cash call
– Internal follow-up of mails related to urgent payment / down payment
– Follow-up and reply of all supplier emails relates to payment and other issues
– Yearly confirmation of supplier balance for auditors
– Down payment clearing with GR on a regular basis
– Timely preparation of supplier monthly aging report
– Preparation of monthly summary of cost allocations, accounting and payroll deductions

Bank
– Post bank statements in UNISOL – company banks (USD, AZN)
– Prepare bank reconciliations and follow up on outstanding issues – company banks (USD, AZN)

General accounts
– Class 4 accounts reconciliation and follow up
– Coordinate with cost controllers for clearing of GR / IR documents
– Re-allocate cost to personal account – IMP posting of personal cost with class 4 accounts
– Ensure all charges recoverable from the other entities and suppliers are recorded appropriately and debit notes raised
– Monthly accrual entries and ensure necessary adjustment with supporting documents
– Validate and post GL entries between entities
– Posting of prepayments general accounts

HSE RESPONSIBILITIES

– Comply with the activities described within the HSE management system
– Take reasonable care of own Health and Safety and that of others who may be affected by their acts at work
– Know responsibilities to environment issues in the work areas
– Each employee, at his level of responsibility, must observe all company rules, procedures and instructions in the performance of his own task As such his duties and areas of authority are:
– Follow HSE instructions given by managers and supervisory personnel
– Assure of the safety of his work site before commencing work
– Take the necessary measures to avert immediate threat of danger
– Exercise such caution as is necessary to avoid danger to persons and installations or to avoid pollution
– Use tools, equipment and their safeguards correctly
– Use the provided means of personal protection correctly
– Leave the workplace behind correct and orderly, upon job completion – enforce the company “Clean desk” policy
– Report any anomaly, abnormal conditions and near miss to supervisor
– Participate actively in HSE meetings, safety talks, tool boxes, training sessions and drills
– Co-operate actively in the execution of the HSE plans Authority to suspend activities when there is a potential or actual threat to human life, the installation or the environment, and notify forthwith the responsible supervisor

QUALIFICATIONS / EXPERIENCE:

– Good knowledge of accounting principles, financial accounts, accounts reconciliation, accounts statements
– Good knowledge of UNISOL, THEMIS (electronic payment), MS Office package, Excel, BW
– Strong communication and interpersonal skills, good problem solving, accuracy and analytical skills, service minded
– Good sense of responsibility and feeling for financial data
– 5 year experience in accounting
– Fluent in English and Azeri (spoken and written), Russian recommended
– Diploma in finance or higher degree recommended with 5 years of experience or above in accounting, auditing and fiscal domains

Interested applicants should submit their CV in English to [email protected]

For candidates: Please indicate the name of the position you are applying for in the subject line of the email. Otherwise your candidacy will not be considered.

Deadline for applications – 17rd October, 2021.