VACANCY ANNOUNCEMENT

POSITION DETAILS

Title: Audit Specialist
Department: Internal Audit
Location: Sumgait

POSITION SUMMARY

This position is responsible for executing and providing supporting documentation to facilitate internal review of activities, including business processes, segregation of duties, procedures, and other global controls reviews; for performing internal audit engagement work schedule, work program, the audit cycle including the assistance in assessment of risks and control activities over the company operations’ effectiveness, reliability and compliance with all applicable directives and regulations.

PRINCIPAL RESPONSIBILITIES

• Participate in reviewing the organization’s risk profile and draft annual audit programs, assist in preparation of audit reports upon audit results, client responses, review of working papers and according to the instruction of the Audit Team Leader and Head of the Internal Audit Department;
• Provide professional day-to-day execution of internal audit engagements and projects in line with IIA (Institute Internal of Auditors), ISA (International Standards of Auditing), ISO Internal Auditor Qualification etc., standards;
• Ensure timely and effective closure of audit outcomes and support continual improvement within organization;
• Assisting in evaluation of the effectiveness of the internal controls and business processes designed to help management achieve operational, reporting, compliance, and strategic objectives;
• Make all required arrangements (meetings, checklists, presentations, drafting reports, CAP files, results template etc.) in respect to conducting planned and/or unplanned urgent audits;
• Gather all necessary information carrying data collection and data analysis for auditing purposes;
• Effectively communicate audit findings via meetings and email distributions with all required levels of the organization;
• Carry out periodical follow-up audits after each audit engagements at long-term and short-term;
• Prepare work progress schedules in collaboration with the employees of other departments to submit to Audit Team Leader;
• Monitor organizational processes to ensure procedural compliance to ‘get it right first time’;
• Assist implementation of Quality Management System (QMS) within organization;
• Maintain QMS Library and communicate updates within organization at appropriate level;
• Prepare QMS Statistics to visualize achievement;
• Provide QMS inductions to all new starters;
• Maintain the Action Tracking Register with all relevant findings and current status and ensuring its timely updates;
• Provision of detailed weekly and monthly Statistical reports;
• Provision of Internal Audit Statistical Reports, reports to the Audit Team Leader;
• Develop value added working relationships with process owners throughout all required levels of the organization and challenge existing methods of work and suggest suitable alternatives, aimed at process improvement;
• Keep the Audit Team Leader updated if any discrepancies are revealed in the Company’s activities (other than during audit engagements) and undertake appropriate remedy actions as instructed.

ACCOUNTABILITY

• Provision of QMS inductions to all new starters.
• Coordinate with Audit Team Leader to assist in determination of engagement scope, work program and timelines;
• Plan and perform audits & advisory engagements such as operational, financial, compliance, process etc. audits;
• Analyzing the Corrective action plans proposed by audit clients in order to assess their effectiveness and reasonableness for the closure of related audit findings;
• Participate in audit meetings and coordinate internal and external audit activities upon demand;
• Develop process improvements to strengthen quality and effectiveness of processes;
• Interact with auditees to determine audit requirements;
• Identify areas of improvements and concerns during the audit;
• Drafting clear and complete reports of audit procedures and findings;
• Review and recommend improvements to business processes and internal controls;
• Develop risk models to access and mitigate potential risks;
• Maintain audit documentations according to established standards (internal audit related procedures);
• Maintain QMS Library and communicate updates within organization at appropriate level;
• Effectively communicate audit findings via meetings and email distributions with all required levels of the organization;
• Provision of Statistical Reports, reports to the Audit Team Leader.

REQUIREMENTS

• Strong understanding of entire process flow of audit, reporting, investigation process
• Evaluate the internal control environment, and assess its adequacy for the needs of the organization
• Development of the engagement work program in the light of the analysis of business processes and units
• Ability of constructively questioning of issues
• Interpret and evaluate the roles and responsibilities of audit client members within the organization, and assess input to ensure cooperation with them
• Data mining and analytics
• In-depth understanding to be applied in complex circumstances
• Preferably be able to work in ERP applications independently (mainly, SAP)
• Must be independent user of MS Office Applications
• Should be able to use Office equipment
• Excellent communication and negotiation skills
• Professional presentation skills
• Cross-functional teams’ member
• Critical thinking
• Excellent analytical skills and flexibility to changing assignments
• Accurate planning, time management and control skills
• Creating effective working relationships within other departments
• Effective and strong problem-solving skills
• Health Safety and Environment oriented personality
• Share information, advice, and suggestions to help others to be more successful and provide effective coaching.
• To be open with other team members about his/her concerns
• Listen attentively to people’s ideas and concerns
• Ensure that important information from his/her management is shared with team
• Keep his/her supervisor informed about progress and problems by avoiding surprises.
• Advanced knowledge of Azerbaijani.
• Upper-intermediate English, and preferably Russian

COMPETENCY REQUIREMENTS

• Ability to communicate with all levels of the organization in a professional manner;
• Ability to work independently and as part of a team;
• Ability to meet deadlines and work well under pressure;
• Analyze and interpret the auditee environment and establish a sound working relationship

EXPERIENCE & EDUCATION

• Minimum 2-3 years experiences in internal/external audit department in multinational companies (Big4 experience & oil and gas/petrochemical industry experience is preferred)
• Bachelor Degree in economics, business administration or technical science/project management, finance
• Certified Internal Audit under IIA (advantage)
• ACCA – Association of Certified Chartered Accountants (preferable)
• ISO 9001:2015 Internal Auditor Certificate (preferable)
• COSO awareness (preferable)

APPLICATION PROCEDURE

Interested candidates should follow the link below:
https://socarpolymer.az/en/career/experienced-professionals/

Application closing date: 04 April 2021