PERSONAL ASSISTANT
Responsibilities:
• Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive;
• Reminding the manager of important tasks and deadlines;
• Preparing and drafting correspondence, letters, memos and emails;
• Working closely with the other related functions to manage time and works of manager accordingly;
• Translating to/from English-Azerbaijani languages;
• Managing relevant events in Baku and regions;
• Assisting Manager in business trips;
• Organizing training and seminars and make speech if necessary.
• Managing (placing, answering, screening) calls for the manager, taking messages and passing these on quickly and with details;
• Welcoming guests and other visitors;
• Interacting professionally with external clients and acting as a brand ambassador at all times;
• Providing support to the Manager in the co-ordination of the departmental activities by ensuring that the Manager meets his objectives and serves internal and external customers in an efficient and timely manner;
• Filing documents, reference materials etc., in a logical manner and ensuring this is kept up-to-date, accurate and confidentially stored;
• Creating of schedule and follow-up forms to support smooth operation of the Manager.
Requirements:
• BA/BS;
• Master degree is an advantage;
• More than 5 years of experience in a relevant field;
• Good understanding of Finance;
• Knowledge of standard software packages and the ability to learn company-specific software if required;
• Exceptional writing and presentation skills;
• Friendly, approachable, outgoing personality with a flexible and willing attitude;
• Outstanding attention to detail and observation ability;
• Flexibility and adaptability;
• Outstanding negotiation skills;
• Strong planning and organizational skills and the ability to multitask.
To apply for the vacancy, please follow the link below: http://hr.gilanholding.com/v/4648?lang=en
