Personal Assistant to GM/PR Coordinator – Shahdag Hotel Company LLC

Position: Personal Assistant to GM/PR Coordinator

Employer: Shahdag Hotel Company LLC

Address: Shahdag Hotel Company LLC, Gusar-Laza Road KM 29, Azerbaijan

Web: www.pikpalaceshahdag.com www.parkchaletshahdag.com

RESPONSIBILITIES:

 Management of the GM’s diary and appointments.
 Help GM manage output, workflow and office deadlines.
 Take and relay accurate and timely messages from telephone callers and answer queries where possible dealings with Government, VIP’s, CEO’s, etc.
 Support in delivering presentations, financials, strategic plans with the GM.
 Take minutes for all meetings and follow-up with action planning and delivery.
 Liaise with the relevant individuals, external organizations, etc. to arrange meetings, prepare agendas and draft minutes.
 Responds to and/or resolves any comments from guests.
 Co-ordinate GM’s travel.
 Prepare and dispatch reports, projects, guest feedback, etc as required.
 Some media relations, research and promotional work.
 Guest Voice management.
 Monthly financial reporting coordination from departments, draft monthly report and completing reports.
 Support on new projects relating to all functions which can include but is not exclusive to; procurement, pre-opening budgets, manning guides, design and administration planning.
 Undertake any other duties as requested by the GM.

QUALIFICATIONS:

 Demonstrated ability to interact with customers, associates and third parties that reflects highly on the hotel, the brand and the Company.
 Proven ability to work under pressure and meet multiple tight deadlines.
 Proficient in the use of Microsoft Office with excellent typing skills.
 Excellent communication skills both written and verbal.
 Confidentiality.
 Highly personable.
 Fluent in English/Azeri/Russian both written and verbal required.
 Relevant experience in the similar role.

Interested candidates are requested to submit their CV preferably in Word or pdf format to [email protected] by specifying the Job Title in the subject line.

Only short listed candidates will be contacted.
The deadline for application is January 28th, 2017.