Accounting Clerk
RESPONSIBILITIES:
The Accounting Clerk is responsible for ensuring that all departments within the hotel confirm to the established guidelines for credit and collection policies and procedures. The Accounting Clerk is also required to work closely and communicate with the Sales, Catering, Convention Services, and Front Office personnel.
• Establishing, under the guidance of Credit Manager, and maintaining local credit policies and procedures regarding billing, collection, credit cards, inquiries, cheque cashing, etc.
• Willing to work a flexible schedule in order to accomplish all major responsibilities and tasks, and be willing to accept assignments on an as needed basis, in order to promote teamwork
• Notifying the Credit Manager on the status of uncollectible accounts and refers delinquent accounts to a collection agency
• Ensuring prompt and accurate billing of current and aged accounts with efficient follow-up procedures. Documenting all collection efforts in the client file or in the accounts receivable system.
• Maintaining a close working relationship and communicate with the Sales, Catering, Conventions, and Front Office departments.
• Maintaining credit histories, original approved written requests for credit and other records for regular hotel accounts.
• Reviewing the Guest Ledger High Balance Report daily and bring discrepancies to the attention of the Front Office Manager
• Checking all Opera credit card postings against POS slips
• Posting of received credit card amounts into template on a daily basis
• Ensuring that all inquiries from guests or credit card companies are handled promptly (same day if possible) and professionally
• Preparing credit cards reconciliation, credit cards and commissions accrual as prescribed by policies and procedures
• Assist to the Cost Controller in the mid month and monthly inventories count and extension.
• Monitor and record all house account meals and entertainment expenses and report any non-compliance to the Assistant Director of Finance for follow up with the hotel management
• Twice in a month perform Spot Checks in Outlets by monitoring their Micros and Inventories and send results to the Outlet Supervisors
• Conducting self in a professional manner at all times to reflect the high standards of Fairmont Hotels & Resorts and encourage staff to do the same
• Performing any additional duties as assigned by the Director of Finance, Assistant Director of Finance to include a participative role in Operating Equipment inventory taking
QUALIFICATIONS:
• Must have a thorough working knowledge of all corporate policies and procedures as they relate to Credit Control and receivables
• Must be willing to work a flexible schedule in order to accomplish major responsibilities and tasks
• Must be willing to accept assignments on as need basis in order to promote teamwork
• Must have a commitment to follow all local and corporate policies and procedures as they relate to hotel operations cost control
• Must work in a safe, prudent, and organized manner
The interested candidates can apply online through www.fairmontcareers.com
