EMBASSY OF MALAYSIA IN BAKU,
AZERBAIJAN
The Embassy of Malaysia in Baku, Azerbaijan is seeking qualified candidate for the following post:
General Administrator cum Receptionist
Among the duties of a successful candidate will be:
• To answer incoming telephone calls and make telephone calls for HBS;
• To record all outgoing telephone calls and verify outgoing calls upon receiving the telephone bills;
• To ensure that the telephone and internet switch-board are in working order;
• To make a reservation for hotel, restaurant, flight etc.;
• To serve visitors by greeting, welcoming and directing them appropriately;
• To serve refreshments for guests;
• Assisting officers with Consular matter;
• To assist in dealing with the Protocol Department, Immigration, Police and airport authorities;
• Record, update and assist in managing Asset and Inventory of the Embassy;
• To prepare quarterly, yearly report on Asset and Inventory status;
• To prepare the maintenance schedule for the Embassy;
• To manage cleaners and ensure the cleanliness of the Embassy;
• To ensure that information material, books and magazines are up to date and displayed properly;
• To supervise, maintain and update monthly summary of log book for all Embassy vehicles; and
• Any other duties as directed by the Ambassador and/or Home Based Staff from time to time.
Candidate, should at minimum, possess the following capabilities:
• Fluent in written and spoken English and Azeri (Russian and Turkish language is an advantage);
• Minimum secondary school qualification (Preferably Bachelor degree)
• Having working experience in a related field is an advantage;
• Excellent IT knowledge (Microsoft Word, Excel, Power Point and others);
• Positive minded, dynamic, punctual and team player; and
• Have good planning and interpersonal skills.
Interested candidates are kindly requested to complete the prescribed application form ( VACANCY ANNOUNCEMENT – General Administrator cum Receptionist – August 2016_2.doc ) in their own handwriting duly affixed with a recent colour passport-size photograph and return the same to the following address either by hand or email latest by 21 August 2016.
Application forms not meeting the requirements will not be considered.
Shortlisted candidates will be invited for an interview and asked to undertake a task or test as a part of the interview.
Embassy of Malaysia in Baku, Azerbaijan
Jeyhun Hajibeyli, Dalan 2, Ev 1
Narimanov, AZ1069
Baku, Azerbaijan
(Attention: Head of Chancery)
Email: [email protected]
