Embassy of Switzerland in Baku
Vacancy note: Visa Officer
Duty station: Baku, Azerbaijan
Supervisor: Chief of visa section & first collaborator
Beginning of Employment: as soon as possible (tbd)
The Swiss Embassy in Baku is looking for a person for a posting with dual duties as a visa officer (70%) and assistant (30%) to the first collaborator of the Embassy.
As a visa officer you will inform and advise clients on all questions related to the issuing of visa and resident permits for Switzerland. Furthermore, you will check the applications and documents provided interview the clients when needed and issue the visas or forward the resident/student/work permit application to Switzerland. You will also handle the correspondence with the clients and authorities in Azerbaijan and Switzerland in various languages (Azerbaijani, Russian, English and preferably German or French).
As a personal assistant you will support the first collaborator in a variety of tasks related to cultural projects and other Swiss events of the Embassy.
Job description:
70% visa officer
– Informing about visa regulations and requirements
– Reception of visa customers at the counter & answering phone calls
– Processing of visa applications
– File administration and organization
– Correspondence with Swiss Migration Offices
– Assistance to Swiss visa officer
– Fulfill various tasks related to activities of the visa and consular department
– Assistance in civil status matters
30% personal assistant
– Assistance in the organization of cultural projects and Swiss events
– Administrative tasks
– Contacts with local authorities
– Other duties as required
Requested profile and competences:
– holder of valid work permit or national
– Swiss or Schengen citizenship is an asset
– college degree, business school or administrative school degree or equivalent experience
– at least 3 years of experience in migration affairs and/or administrative work with public contact
– languages: fluent in English, Azerbaijani and Russian, as well as good skills in one of the Swiss national languages (German, French or Italian)
– good references (at least 2)
– very good computer & office tools’ skills (Word, Excel, etc.)
– efficient and independent working method
– high integrity with regard to Swiss values and ethical standards
– intercultural competence & tolerance
– ability to complete multiple tasks timely and efficiently
– discrete, reliable, flexible and open minded
– team player
Women are explicitly encouraged to submit their application. Switzerland applies a zero tolerance policy regarding corruption.
If interested, please send a letter of motivation and your detailed CV (including at least two references) in English and enclose copies of diplomas, and relevant other documents via e-mail address to:[email protected].
Kindly indicate in the e-mail subject line “Visa Officer” and inform us about contact details and your availability to assume this vacancy.
Deadline for applications is 12.07.2016. Applications received after this date will not be considered. Please, do not contact the Embassy of Switzerland by telephone. Please note that only shortlisted candidates will receive a written reply.
